Access Request Fee Estimator
Introduction to the Processing Fee Calculators
In the digital era, records management has transformed from stacks of paper to gigabytes of data. Our calculators below have been designed keeping both traditional and modern record-keeping methods in mind, ensuring a comprehensive overview of costs associated with access requests.
When utilizing these calculators, it's vital to note that any estimations should be based on a representative sample. This sample should cover:
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A search encompassing all types of records: whether they be traditional paper documents, electronic files, or specialized media.
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A reasonable sample size for assessing digital storage; for instance, sampling a computer file folder or assessing the contents of a physical drawer or storage box.
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As a quick reference for physical paper documents: a stack measuring one-inch in height typically holds between 150-200 single-sided pages.
To add a modern perspective: Electronic data estimations should factor in the file types and sizes. As a general rule of thumb, 1 gigabyte (GB) can store approximately 75,000 pages of plain text or about 15,000 average-sized PDF files. However, these figures can vary based on the nature of the documents and any embedded images or media. Always ensure your electronic data estimations align with the actual storage norms and document types in your organization.
If you are unsure or have any questions, please Contact Us!
FOI Time Tracking
Calculator
We offer an advanced FOI Time Tracking Calculator exclusively for our members on our Client Portal. This tool offers enhanced tracking to manage request dates, clarifications, extensions, third-party notices, and fee timelines.
Not a member yet? Interested in accessing this exclusive tool? Contact us to learn how you can get access.